All business relevant information is subject to legally specified storage along with the obligation to produce supporting documents. Today groupware systems are among the most important platforms for the exchange of business information both within and beyond a company. Numerous business transactions and processes are handled this way. In the meantime, the providing of this information, the quick access to it and also its protection have become a central topic for every company.

With COI-BusinessArchive for Lotus Notes a highly efficient COI product is available which simplifies the management of the increasing number of e-mails and integrates seamlessly into Lotus Notes. With the COI-BusinessFlow archive solution for Lotus Notes all objects can be conveniently archived for long-term storage. Besides, the objects remain searchable within the respective system. In particular the consolidation of the archived information with data and documents from other systems enabling, aside from a non-deleteable and revision-proof archiving of e-mail documents, potential usage unthought of. E-mails with invoices from SAP, complaint letters written in Microsoft Word and scanned reminders concerning a process are all brought together and provided to the user via a uniform frontend (e.g. a web browser).

The solution files e-mails and the attachments central ly in an archive. The system can be individually set to archive e-mails one-by-one, along with the attachment or automatically at a particular time. Merely a reference remains in Lotus Notes with a special archival symbol. If this e-mail or an attachment contained in it is once again required, a simple click accesses the corresponding reference. The system automatically provides the message and the corresponding attachments in the usual view within Lotus Notes.