E-mail is a modern means of communication that has in the meanwhile reached a high proportion in the exchange of business-relevant information. This has made emails important documents. As a consequence, these must be stored according to legal requirements – for example in Germany the "Grundsätze zum Datenzugriff und zur Prüfbarkeit digitaler Unterlagen (GDPdU)", i.e., principles for data access and verifiability of digital documents. Furthermore, the legislators stipulate that companies must provide evidence of their business transactions upon request.

With the equalization of e-mails and normal business correspondence (with the coming into effect of the "Gesetz über Elektronische Handelsregister und Genossenschaftsregister sowie das Unternehmensregister (EHUG)", the electronical commercial and co-operative register on January 1, 2007), every business must meet this challenge.

A difficult task that can be handled easily and efficiently with COI´s E-Mail-Management-System. It makes no difference whether your company uses a Groupware or separate applications – or even at different locations.