Company personnel information is subject to strict data protection conditions. Documentation is modified over time, is distributed and accumulates in extensive personnel files. Up to now, these procedures and documents have always been paper-based. The resulting administration costs can reach high figures for larger companies in a short time.

The introduction of a digital personnel file on the basis of COI-BusinessFlow offers the possibility of improving procedures and reducing the corresponding administration costs. The advantage of a digital personnel file is the central administration of all necessary documents. All relevant data is easily available and can be searched according to various parameters. By supporting long-term archiving of existing documentation the statutory retention periods are also covered at the same time. Electronic mapping of entire personnel processes, for example, internal distribution of incoming applications and their corresponding evaluation by various locations and departments, is possible in a manner which is clearly more rapid. Moreover internal and external correspondence can be administrated in a traceable way. This creates transparency, increases efficiency and may contribute to cost reductions.